Billing electronic simple to Costa Rica
For small businesses that need to generate invoices in accordance with the regulations of the Ministry of Finance of Costa Rica (version 4.4).
Electronic invoicing simple to Costa Rica
For small businesses that need to generate invoices in accordance with the regulations of the Ministry of Finance of Costa Rica (version 4.4).
Electronic invoicing simple to Costa Rica
For small businesses that need to generate invoices in accordance with the regulations of the Ministry of Finance of Costa Rica (version 4.4).
BillNext It is an online system to generate electronic receipts such as invoices, tickets, credit notes, debit notes, export invoices and electronic payment receipts according to the regulations of the Ministry of Finance of Costa Rica.
It has the ability to store information about Customers and Products and/or Services to easily include them in electronic receipts.
What facilities offers?
The invoicing system offers a number of advantages for businesses of all types.
100% in the cloud
The billing system runs from the cloud, so you can use it from anywhere and from any device 24/7.
Hacienda Compliant
It complies with the guidelines and regulations of the Ministry of Finance of Costa Rica (currently in version 4.4).
Frequent updates
We perform constant updates to improve the system and adapt it to regulatory changes, as well as to improve its functionality.
Multiple users*
Several people in your company can use it simultaneously, improving customer service.
*Not for the 1-user Mini plan
Multiple languages
It supports multiple languages, ideal for international companies with operations in Costa Rica.
Support included
We offer support via WhatsApp, Email, and also through Chatbot.
Is easy to use?
The Invoice interfaceNext It is easy to use and allows you to enter product and customer information, so that when creating invoices you only have to select them and not enter them every time.
In our Help Center You can find additional information on how to use InvoiceNext and simple tutorials.
Product information
You can maintain the product list in the system and assign inventory codes, as well as the CAByS code. You can also specify properties such as the unit of measure and applicable taxes.
Customer information
You can enter your customer details into the system, such as contact information, currency, and applicable taxes. This simplifies the creation of new invoices, as this information is taken directly from the customer.
Invoice editing
When creating invoices, you can fill in the information and take advantage of the fact that InvoiceNext It suggests product and customer data based on the information you've associated with them. This greatly simplifies the invoice creation process and helps you have a more efficient billing system.
The billing system InvoiceNext It is easy to use and allows you to define Clients and Products to include them in the electronic receipts.
Pricing plans monthly
These are the pricing plans for InvoiceNext.
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Mini
Ideal for freelancers or entrepreneurs who want to generate up to 50 electronic invoices per month.
For payment, you will be redirected to a page from the company ONVO Pay.
SME
For small businesses that want to generate up to 200 electronic invoices per month.
For payment, you will be redirected to a page from the company ONVO Pay.
Pro
For companies that generate up to 500 electronic invoices per month.
For payment, you will be redirected to a page from the company ONVO Pay.
Unlimited
This plan allows companies to generate unlimited electronic invoices per month.
For payment, you will be redirected to a page from the company ONVO Pay.
Satisfaction guaranteed
At Vorealis, your satisfaction comes first. You have a one-month warranty. Invoice included.NextAnd if for any reason it doesn't meet your expectations, we'll refund your money.
Characteristics of the planes
Features | Mini | SME | Pro | Unlimited |
|---|---|---|---|---|
Users | 1 | 3 | 3 | 5 |
Invoices per month | 50 | 200 | 500 | Without limit |
Monthly emails | 100 | 400 | 1000 | Without limit |
Electronic Invoice | ✓ | ✓ | ✓ | ✓ |
Electronic ticket | ✓ | ✓ | ✓ | ✓ |
Credit note | ✓ | ✓ | ✓ | ✓ |
Debit note | ✓ | ✓ | ✓ | ✓ |
Export invoice | - | ✓ | ✓ | ✓ |
Multimoneda | - | ✓ | ✓ | ✓ |
Products | 20 | 100 | 200 | Without limit |
We grow together with your company
Our invoicing service is designed to expand into a broader system and grow with your company's needs. We offer modules for Accounting, Human Resources, Inventory, and more.
Frequently Asked Questions
Below is a list of frequently asked questions. You can find more detailed information about Invoices.Next in our Help CenterIf you have any further questions, please Get in touch with us.
What is electronic invoicing in Costa Rica?
Electronic invoicing in Costa Rica is a system that allows businesses to issue, receive, and store invoices electronically, instead of using the traditional paper format. This system operates through a certification and authorization process by the Costa Rican Ministry of Finance, which regulates and oversees the use of electronic invoicing in the country.
Companies must meet certain technical and legal requirements to use this system, and once authorized, they can issue electronic invoices that have the same legal validity as paper invoices.
The Ministry of Finance establishes the rules and regulations governing electronic invoicing, with the goal of modernizing and streamlining the invoicing process in Costa Rica. Version 4.4 of the regulations will be implemented starting in 2025.
What is the process for generating electronic receipts in Costa Rica?
The electronic invoicing process in Costa Rica for electronic receipts begins with the generation of an XML file by the system BillNextwhich contains detailed information about the transaction, including the CAByS codes (code assigned by the Ministry of Finance to facilitate classification), of the products and services. This XML file is signed using a digital certificate and sent to the Tax Office for validation.
Once received, the tax authority verifies the information and sends a response indicating whether the receipt was accepted or rejected. If accepted, the system automatically sends an email to the client containing the official PDF and XML files.
The documents accepted by the Treasury become official documents before the Costa Rican State and have a numerical code called a Key that uniquely identifies them for each company.
Can I continue using paper invoices or receipt books?
No. Paper receipts are no longer valid for expense deductions; only the authorized digital format is acceptable. This measure has been implemented by the tax authorities to modernize and streamline the expense verification process. Now, invoices and receipts must be issued and stored digitally, complying with the requirements established by law. This includes the use of electronic invoicing systems and the secure storage of documents on electronic media.
Who should use electronic invoicing in Costa Rica?
Electronic invoicing applies to all businesses and individuals conducting commercial activities in Costa Rica, as well as to self-employed professionals who issue invoices for their services. It also applies to government entities and anyone who carries out commercial transactions in the country.
What is the Simplified Regime and who does it apply to in Costa Rica?
The Simplified Tax Regime is a tax system designed to facilitate tax compliance for certain taxpayers with limited income and expenses. This regime is primarily aimed at small business owners, service providers, and independent professionals.
Under the Simplified Regime, taxpayers are not required to keep formal accounts, file detailed tax returns, or issue invoices. Instead, they are allowed to pay a flat tax or a reduced rate based on their gross income.
In many countries, the Simplified Tax Regime is subject to certain income and asset limits, and not all types of businesses are eligible to participate. Taxpayers who exceed the established limits or who carry out certain specific activities may be required to register under the General Tax Regime and comply with more complex tax regulations.
In summary, the Simplified Regime is a simplified tax compliance option for small taxpayers with limited income, designed to reduce the administrative burden and facilitate compliance with tax obligations.
What do I need to do to be able to use the Electronic Billing service in Costa Rica?
To use the Electronic Billing service in Costa Rica, you must first register with the Treasury through the TRIBU-CR portal To obtain the cryptographic key, which is a digital certificate necessary to sign XML documents on behalf of your company. Once you have the cryptographic key, you can subscribe to the service. BillNext from Vorealis to generate electronic invoices in accordance with legal requirements in Costa Rica.
What happens if I don't have access to FacturaNext or there are service failures at the Tax Office?
In case of connection problems or issues with the tax authorities' systems, you can use the contingency plan. The invoicing system is Factura.Next It allows you to create the receipt, and when the connection or the tax system becomes available again, the system will attempt to automatically send the receipt to comply with the legal transmission deadlines established by the Ministry of Finance. In extreme cases where, for example, there is no internet or access to InvoiceNextIt is possible to create a temporary receipt to give to the customer physically, and once the incident has been resolved, the receipt should be registered normally in BillNext to formalize it with the Treasury.
How long should I keep my electronic receipts?
According to Article 109 of the Tax Standards and Procedures Code of the Ministry of Finance, it is mandatory that both the issuer and the recipient of electronic invoices keep and store these documents, as well as the XML files and their acknowledgments of acceptance, for a minimum of 5 years. BillNext It offers cloud storage that complies with this regulation, ensuring the protection of information in case of audits.
Do I need a special system or can I use the free Tax Office Invoicing System?
The tax authority offers a free tool for issuing electronic receipts. However, systems such as BillNext They go further by providing additional features that simplify business management. For example, they allow you to maintain a detailed list of customers and products, which streamlines the electronic invoicing process by eliminating the need to enter this information for each transaction.
What happens if I make a mistake on an invoice that has already been sent?
Credit notes and debit notes are accounting documents used to correct errors in invoices or to make adjustments to the amounts of business transactions.
Credit notes are issued to cancel or correct erroneous amounts on invoices, refund money to the customer, or grant them credit for a specific amount. For example, if a customer returns a product or has been overcharged, a credit note is issued to correct the error.
On the other hand, debit notes are used to adjust additional amounts that were not included in the original invoice, such as charges for additional services, interest, or penalties. They are also issued to correct errors in invoice amounts, such as undercharging.
In summary, credit notes are used to cancel or correct negative amounts on invoices, while debit notes are used to adjust additional amounts or correct errors on invoices.
It will be a pleasure to assist you.
Barrio Escalante, San José, Costa Rica
Office: (506) 4020-1010
Support/WhatsApp: (506) 6018-5863
USA: +1 302 918-4790
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